Configure Alfresco Inbound Email in local machine

Alfresco Inbound Email Configuration

When you want your email client send email directly to the alfresco, here is the inbound alfresco configuration.

Email client will connect to IMAP and SMTP server of alfresco itself and then put that email into specified space of alfresco. You know that alfresco acts as a IMAP and SMTP server as well.

I am using alfresco 4.2.1 (Lastest version as of now) on my local machine.

Lets start configure it :

Step 1 :

Best practice is not to override original alfresco files,

we will use alfresco-global.properties file.

location : <alfresco_home>/tomcat/shared/classes

### Inbound setting ###

email.inbound.unknownUser=anonymous

email.inbound.enabled=true

email.server.enabled=true

email.server.port=25

email.server.domain=cignexindia.com

email.server.allowed.senders=.*

###IMAP Configuration###

imap.server.enabled=true

imap.server.port=143

imap.server.host=localhost

### Outbound Email Configuration ###

mail.host=<your_smtp_server>

mail.port=25

mail.username=

mail.password=

##### Test SMTP setup ###

mail.testmessage.send=true

mail.testmessage.to=<test_email_to_send>

mail.testmessage.subject=Outbound SMTP

mail.testmessage.text=The Outbound SMTP email subsystem is working.

I am not explaining above properties as it is already mentioned in the forums/post/wiki.

Step 2 : Creating domain in host file

Open following file in your window's file system

hosts

location : C:\Windows\System32\drivers\etc

Add following entry :

127.0.0.1 cignexindia.com

save file and close it.

Note : This domain name can not be anything it should be your system domain only.

Step 3 : Configure Alfresco

Start Alfresco server and create users

e.g. Fred (username = fred) email = fred@cignexindia.com

Inbox (username = inbox) email = inbox@cignexindia.com

admin(username = admin) email = admin@cignexindia.com

e.g.

After creating sample users as above, add those users to EMAIL_CONTRIBUTORS group in alfresco.

e.g

Go to Company Home space, create Folder (Space) named “Inbound”

Apply Email Alias (Aspect) to it via Run Action

Give alias as “fred” as per our example.

Fred is existed user in alfresco.

Note :  Email alias you should provide is exactly same as email id of user before "@<domain>"

e.g  fred is alias then email id of fred in alfresco is fred@cignexindia.com

Step 4 : Open Mozilla Thunderbird and Configure it

We need to enable IMAP and SMTP on thunderbird to work with Inbound.

As we already activated IMAP and SMTP server in alfresco-global.properties file

e.g.

Configure new Email account <IMAP> in thunderbird,

In screenshot you can see, we have used user “fred” which is already there in alfresco and giving domain cignexindia.com as we specified in alfresco-global.properties file.

Then configure local SMTP server, alfresco already act as a SMTP server , so we just need to give our local alfresco to point out on 25 port.

You can configure in thunderbird by following way :

• Open “Account Setting”
• Select “Outgoing server (SMTP)
• Click Add

It looks like below :

Now you are configured properly for Inbound on mozilla thunderbird.

You can see now thunderbird shows alfresco repository in its email client like below :

Step 5 : Send email from this IMAP account like below

When you see your email comes in your configured space.

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Ghanshyam Rathod
CIGNEX Datamatics Pvt Ltd.
India